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GAAP-basis · QuickBooks® Certified ProAdvisors· your file, your data
Stop Losing Margin to Missed Job Costs and Retainage
Job costing, WIP schedules, retainage tracking, and 1099 compliance — protect your margin and walk into tax season audit-ready. In your own QuickBooks®.
GAAP-basis construction accounting (percentage-of-completion or completed-contract as appropriate)QuickBooks® Online Certified ProAdvisor team with construction chart-of-accounts and WIP expertiseQuickBooks® Online Certified ProAdvisor team familiar with lien laws and IRS 1099-NEC requirements
Job-cost clarityBudget-vs-actual per project, in real time
WIP & retainage trackedUnder/overbillings surface immediately
1099s ready by JanuarySubcontractor compliance current all year
Overview
Bookkeeping built for construction & contractors.
Bookkeeping for construction companies is fundamentally different from general small-business accounting — every dollar must be tracked to a specific project, phase, or cost code, not just a GL category. Our team delivers QuickBooks® Online Certified ProAdvisor support with GAAP-basis construction bookkeeping for contractors of all sizes, with job costing, WIP schedules, retainage tracking, and subcontractor compliance built into every engagement — and we offer a free books-cleanup for new clients so you start with a clean set of financials. Contractors routinely carry six figures in tied-up retainage across active projects, lose 5–15% of contract value to untracked change orders, and face avoidable IRS penalties from missing 1099-NEC filings. Without a properly maintained WIP schedule, underbillings go undetected — money the contractor unknowingly self-finances. We reconcile your books monthly, maintain your WIP report, track retainage receivables, and keep every subcontractor’s 1099 status current so your CPA walks into tax season with clean, audit-ready data. Book a free discovery call to see what your numbers should look like.
What we fix
The problems costing construction & contractors the most.
Job costs bleed into the wrong projects
Without project-level cost coding, labor overruns go undetected until a project closes at a loss, overhead mixes with direct costs, and you can’t tell whether a job is profitable mid-stream or whether your bids are accurate.
We set up and maintain a QuickBooks job-costing structure with dedicated cost codes for labor, materials, equipment, and subcontractors on every active project — so you see real-time budget-vs-actual at the job level.
Retainage locks up your cash and distorts your balance sheet
Owners withhold 5–10% of each progress payment, and contractors juggling several projects routinely carry hundreds of thousands in retainage receivables they are not actively chasing.
We track retainage billed and withheld per project, flag aging retainage, and keep your balance sheet accurate so bonding agents and lenders see the right numbers.
1099 chaos at year-end and compliance risk
Missing or late 1099-NEC filings carry per-form IRS penalties that add up fast across dozens of subcontractors — plus lien exposure when waivers aren’t collected before payment.
We enroll every new subcontractor in your W-9 workflow from day one, flag each vendor for 1099 tracking in QuickBooks, and deliver ready-to-file 1099 data to your CPA by January.
What you get
Clean books, every month.
Accurate job-cost reports on every active project — see profitability before the job closes
WIP schedule maintained monthly so underbillings and overbillings surface immediately
Retainage receivables tracked and aged so you know what to chase and when
1099-NEC compliance current all year, not assembled in a January panic
Clean, GAAP-basis books your CPA, bonding agent, and lender can rely on
How it works
Clean books in three steps.
We clean up and set up
Free historical cleanup, then a chart of accounts built for your work.
Monthly books on autopilot
Reconciled, categorized, and CPA-ready — every month, flat fee.
Free cleanup to start
New clients get a complimentary historical cleanup — we fix the misclassifications and bring your accounts current before monthly bookkeeping begins. Works alongside your CPA. No long contracts.
FAQ
Questions construction & contractors ask.
How much does construction bookkeeping cost?
It depends on monthly transaction volume, number of active jobs, and payroll complexity. We offer flat monthly rates — book a free discovery call for a clear quote.
Do you use QuickBooks for construction?
Yes — our team includes QuickBooks® Online Certified ProAdvisors and sets up construction-specific charts of accounts, job-cost items, and WIP reporting.
Can you help with percentage-of-completion revenue recognition?
Yes — we prepare monthly WIP schedules calculating percent complete, earned revenue, and over/underbillings under GAAP, which is essential for bonding and lenders.
Do you offer a free cleanup for messy books?
Yes — new clients receive a complimentary cleanup to correct miscoded transactions, reconcile accounts, and establish a clean baseline.
Will you work with my CPA at tax time?
Yes — we keep CPA-ready books all year with a GAAP WIP schedule, retainage schedules, and 1099 data ready to hand off.
Book your call
See what clean books look like for your business.
We onboard a limited number of new construction clients each month to maintain service quality — contact us this week to check availability for your project load.
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